Please remember that due to the availability of local carriers in various countries and locations, international airfare bookings are exempt from the Concur booking requirement. These bookings must still be paid for with a UA P-Card. Travelers do not need to reach out to Accounts Payable for prior approval of international bookings outside of the…
Access Online user profiles are set up for UA purchasing card holders. Access Online will allow cardholders to view posted transactions, single purchase and monthly limits, balances, available credit, and other account details. If you would like to use this resource, please view the registration instructions and then log into Access Online for the first…
When completing an Expense Report in Concur for overnight travel within the State of Alabama, you should select the Report Type based on the reimbursement method you are using (See UA Travel Policy Section 10.0 – In-State Travel for UA Employees). If utilizing the GSA reimbursement method, select “Domestic Overnight” as the Report Type within…
The University of Alabama’s preferred method of payment is direct deposit. All payments should be made via direct deposit when submitting expense reports and payment requests. Direct deposit (ACH) payments are processed daily. In the event a check must be issued, checks are only printed once a week, on Wednesday. Payments (check and direct deposit)…
With the expense report open, click the Add Expense button and select the Vehicle Mileage Expense Type. The mileage form will open with the required and optional fields displayed, including the Mileage Calculator link. Complete all required and optional fields as appropriate. Click the Mileage Calculator link and review and update the route as appropriate.…
Before ordering custom-printed items such as promotional items and clothing, please review the information provided on Purchasing’s website regarding Branding & Licensing. A Branding & Licensing Approval Form is required for these items and should be attached as documentation for the expense in Concur. If a purchase is made without approval, it is possible that…
The P-Card is an easy and convenient way to pay for supplies and travel needed for UA operations. Since the purchases made by UA employees are essential to the goals and missions of departments and UA as a whole, it can be a major inconvenience when declines occur. This is especially important before business travel. Here…
As a reminder, payments for professional services and payments to individuals (through PayPal, Venmo, Square, etc.) should not be made using the purchasing card (P-Card). These types of payments should be made through Concur Invoice. There are multiple requirements that must be met before payment can be made for these items. If you have any…
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the p-card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or…
For in-state travel occurring August 1 and after, there will be two options for submitting your Concur Expense report. Option 1: In-State GSA Reimbursement In accordance with the Code of Alabama 36-7-21, prior approval must be obtained from the supervisor of the traveler for in-state travel seeking GSA per diem reimbursement. A record of this…
