Procurement Services
Procurement Services encompasses Accounts Payable, Contract Management, Construction Contracts & Compliance, Purchasing, and Procurement Training.
Accounts Payable
Accounts Payable is here to help you with your procurement needs. Please do not hesitate to contact us with questions.
Accounts Payable Mission
To support and assist the University in meeting its operational needs by disbursing payments to vendors and reimbursements to employees in a responsible and timely manner while ensuring compliance with the requirements established by Federal regulations, State laws, and University policies and procedures.
Expenditure Matrix
The Expenditure Matrix is intended to assist the user in identifying the appropriate method of payment for common expenditures.
Helpful Links
Location
Procurement Services Building
Box 870137
1500 Flint River Drive
Tuscaloosa, AL 35404
Use the UA Interactive UA Maps to locate our offices.
Procurement Systems
Check out the Procurement System training resources and information on getting set up to work with Procurement Services.
buyBAMA Submit P-Card orders, purchase orders, and receiving.
PaymentWorks Vendor onboarding & updates, and vendors initiations.
Contract Portal Route contracts for review & retrieve execute contracts.
Concur Reserve travel, reconcile P-Card transactions, request reimbursements, & pay vendors.
Save time and money by shopping with one of our 300 Contract Vendors.
Wondering what payment method to use? View the Policies and References page for more information on payments.
Latest News
- Enterprise Rental CardIf you’re planning to rent a vehicle through Enterprise, please note the following change: Due to increased fraud, at the time of pickup, you may be asked to show proof of employment. Acceptable forms include: If the person picking up the vehicle is not a UA employee, an email from the departmental… Read more: Enterprise Rental Card
- Relocation/Moving Allowance RemindersThere are two options for the timing of moving allowance payments: Prior to Employment Start Date and After Employment Start Date. For further details, refer to the following website links: Tax Office – Relocation/Moving Expenses: https://taxoffice.ua.edu/fringe-benefit-taxation/#RelocationMoving A/P – Relocation Allowances: http://accountspayable.ua.edu/relocation-allowances/ A/P – Spending Policy – Section 9.0 Relocation/Moving Expenses: http://accountspayable.ua.edu/spending-policy/#Relocation
- Chat GPT SubscriptionsChat GPT subscriptions, in most cases, are an allowable expense and can be placed on the P-Card, but the tax should be removed from the subscription. Please use the directions below to have the tax removed: Email ar@openai.com from the email address associated with your subscription and attach the Alabama-Sales-Tax-Exemption-UA.pdf certificate along with a… Read more: Chat GPT Subscriptions
- StipendsWhen submitting stipends through Concur Invoice, be sure to include documentation that shows the recipient’s name, vendor code, and address, along with any other necessary information. Please reach out to Rebekah Gaines at rjgaines@ua.edu if you have any questions.
- VDS & PSA UpdatesThank you to everyone who participated in the recent Procurement Services Town Hall trainings. Your support with the recent changes is greatly appreciated. For step-by-step guidance on submitting a Vendor Disclosure Statement (VDS) or a Professional Services Agreement (PSA) through the Contract Portal, please visit the following resources: If you have… Read more: VDS & PSA Updates
- Sponsorship ApprovalSponsorships require prior approval from the Director of Accounts Payable to determine the purpose of the sponsored entity and if a beneficial relationship can exist between the University and the sponsored entity or event. Sponsorship requests should now be submitted through the Branding & Licensing Form. By selecting “Sponsorship/Conference,” the… Read more: Sponsorship Approval
Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedures reminders and updates, and events.