Procurement Services
Procurement Services encompasses Accounts Payable, Contract Management, Construction Contracts & Compliance, Purchasing, and Procurement Training.
Accounts Payable
Accounts Payable is here to help you with your procurement needs. Please do not hesitate to contact us with questions.
Accounts Payable Mission
To support and assist the University in meeting its operational needs by disbursing payments to vendors and reimbursements to employees in a responsible and timely manner while ensuring compliance with the requirements established by Federal regulations, State laws, and University policies and procedures.
Expenditure Matrix
The Expenditure Matrix is intended to assist the user in identifying the appropriate method of payment for common expenditures.
Helpful Links
Location
Procurement Services Building
Box 870137
1500 Flint River Drive
Tuscaloosa, AL 35404
Use the UA Interactive UA Maps to locate our offices.
Procurement Systems
Check out the Procurement System training resources and information on getting set up to work with Procurement Services.
buyBAMA Submit P-Card orders, purchase orders, and receiving.
PaymentWorks Vendor onboarding & updates, and vendors initiations.
Contract Portal Route contracts for review & retrieve execute contracts.
Concur Reserve travel, reconcile P-Card transactions, request reimbursements, & pay vendors.
Save time and money by shopping with one of our 300 Contract Vendors.
Wondering what payment method to use? View the Policies and References page for more information on payments.
Latest News
- Sponsorship ApprovalSponsorships require prior approval from the Director of Accounts Payable to determine the purpose of the sponsored entity and if a beneficial relationship can exist between the University and the sponsored entity or event. Sponsorship requests should now be submitted through the Branding & Licensing Form. By selecting “Sponsorship/Conference,” the… Read more: Sponsorship Approval
- Vendor Verification: Physical Card Signature SheetsGift card signature sheet due dates are assigned when physical gift cards are distributed. Please submit these completed signature sheets to Accounts Payable by the assigned due date. Ensure the control number, located at the top right of the signature sheet, matches the control number on the yellow label on… Read more: Vendor Verification: Physical Card Signature Sheets
- Travel & Invoice: Concur Mileage CalculatorYou can create a car mileage expense using the Mileage Calculator link in Concur Expense. With the expense report open, click on the Add Expense button and select the Vehicle Mileage Expense Type. The mileage form will open with the required and optional fields displayed, including the Mileage Calculator link. Complete… Read more: Travel & Invoice: Concur Mileage Calculator
- P-Card Services: Parking FeesThe PCard is the preferred method of payment for parking fees. When you are traveling to a meeting and/or conference and must pay for self-parking, please remember to use your PCard. By using your PCard to pay for parking fees, you will not need to pay out of pocket and… Read more: P-Card Services: Parking Fees
- Upcoming P-Card Due DatesAll transactions with a Post Date of February 25, 2025, or prior are due in Procurement Services (Approved & In Accounting Review status) by 5 pm on Tuesday, March 25, 2025.
- Please Don’t Click “I Agree” Unless You Have AuthorityClickthrough Agreements, also known as Clickwrap, Click-Accept, and Click-To-Sign Agreements, are online contracts that users agree to by clicking a button or checking a box. The process of signing is replaced by the action of clicking. There is an increasing trend among vendors who require contracts to be “accepted” online instead… Read more: Please Don’t Click “I Agree” Unless You Have Authority
Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedures reminders and updates, and events.