Departments may purchase their own Sam’s Club Membership for departmental use only. Memberships should be set up as tax-exempt, include your @ua.edu e-mail address, and be established through the Sam’s Club Membership Service Desk. All Sam’s Club purchases should be paid for with the UA Purchasing Card. UA Tax Exempt information can be found on…
Clickthrough Agreements, also known as Clickwrap, Click-Accept, and Click-To-Sign Agreements, are online contracts that users agree to by clicking a button or checking a box. The process of signing is replaced by the action of clicking. There is an increasing trend among vendors who require contracts to be “accepted” online instead of using electronic signatures. If…
Concur allows users to set up delegates for Travel, Request, Expense, and Invoice Modules. Delegates are employees who are allowed to perform work on behalf of others. You can add a delegate to your Concur user profile and assign the delegate certain permissions. By assigning certain permissions, you are enabling the delegate to perform specific…
Gift card signature sheets must be filled out in their entirety to be accepted as complete. It is the custodian’s responsibility to ensure this is done correctly. This includes the control number listed on the back of the gift card on the yellow label. This number must always be included on the gift card signature…
The IRS has announced an increase in the standard mileage rate for 2025. Effective January 1, 2025, the mileage rate paid to persons traveling in privately owned vehicles on official business for the state will be 70 cents per mile (up 3 cents from 2024). The updated mileage rate is available in Concur and on…
While the P-Card is the recommended form of payment for most purchases across campus, there are a few items that should not be paid with the P-Card. P-Card Services regularly maintains the Unauthorized/Prohibited Expenses webpage. For example, medications, including Tylenol, Advil, Aleve, allergy medications, etc., are not allowed to be paid with the P-Card. If you have…
Two new expense types have been added to the P-Card Non-Travel Policy in Concur Expense for use when reconciling gifts, gift cards, prizes, and awards. Please use these expense types going forward so that the expenses can be appropriately reviewed. 781311 – Awards Monetary – Gift Cards 781312 – Awards Nonmonetary-Gift/Prize/Award
When booking travel, please remember that domestic airfare is required to be booked through Concur. All domestic airfare bookings must be charged to a UA P-Card. International airfare bookings may be booked externally if necessary. When booked externally, the UA P-Card continues to be the required method of payment. Domestic airfare bookings have been mandated…
Did you know a UA-issued check could be unusable if mailed internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn on…
When submitting stipends through Concur Invoice, please ensure all required backup documentation is attached, and the correct vendor is selected for payment. Required information includes, but is not limited to, the recipient’s name, vendor code, address, and stipend letter/documentation. Attaching the correct and appropriate information will allow for faster payment processing.
