To streamline our reporting process and reduce follow-up questions, please ensure all gifts, awards, and prizes are submitted using the format below: Your attention to detail helps us maintain accurate records and ensures compliance with reporting requirements. Thank you for your cooperation!
With FY2025 ending in a few short weeks, it is important to note the dates below to ensure that Procurement Services can process all orders and post all transactions to Banner within the Financial Accounting deadlines:
If you’re planning to rent a vehicle through Enterprise, please note the following change: Due to increased fraud, at the time of pickup, you may be asked to show proof of employment. Acceptable forms include: If the person picking up the vehicle is not a UA employee, an email from the departmental administrator will suffice as confirmation.…
There are two options for the timing of moving allowance payments: Prior to Employment Start Date and After Employment Start Date. For further details, refer to the following website links: Tax Office – Relocation/Moving Expenses: https://taxoffice.ua.edu/fringe-benefit-taxation/#RelocationMoving A/P – Relocation Allowances: http://accountspayable.ua.edu/relocation-allowances/ A/P – Spending Policy – Section 9.0 Relocation/Moving Expenses: http://accountspayable.ua.edu/spending-policy/#Relocation
Chat GPT subscriptions, in most cases, are an allowable expense and can be placed on the P-Card, but the tax should be removed from the subscription. Please use the directions below to have the tax removed: Email ar@openai.com from the email address associated with your subscription and attach the Alabama-Sales-Tax-Exemption-UA.pdf certificate along with a copy of the W-9. In the…
When submitting stipends through Concur Invoice, be sure to include documentation that shows the recipient’s name, vendor code, and address, along with any other necessary information. Please reach out to Rebekah Gaines at rjgaines@ua.edu if you have any questions.
Thank you to everyone who participated in the recent Procurement Services Town Hall trainings. Your support with the recent changes is greatly appreciated. For step-by-step guidance on submitting a Vendor Disclosure Statement (VDS) or a Professional Services Agreement (PSA) through the Contract Portal, please visit the following resources: If you have any questions: Thank you for…
Sponsorships require prior approval from the Director of Accounts Payable to determine the purpose of the sponsored entity and if a beneficial relationship can exist between the University and the sponsored entity or event. Sponsorship requests should now be submitted through the Branding & Licensing Form. By selecting “Sponsorship/Conference,” the request will route to the…
Gift card signature sheet due dates are assigned when physical gift cards are distributed. Please submit these completed signature sheets to Accounts Payable by the assigned due date. Ensure the control number, located at the top right of the signature sheet, matches the control number on the yellow label on the back of the gift…
You can create a car mileage expense using the Mileage Calculator link in Concur Expense. With the expense report open, click on the Add Expense button and select the Vehicle Mileage Expense Type. The mileage form will open with the required and optional fields displayed, including the Mileage Calculator link. Complete all required and optional fields…
