Did you know a UA issued check could be unusable if mailing internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn…
With FY2023 ending in a few short weeks, it is important to note the below dates to ensure that Procurement Services can process all orders and post all transactions to Banner within the Financial Accounting deadlines: New bids should have been requested by Friday, September 1, 2023, at 5:00 p.m. buyBama Purchase Orders must be created…
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the p-card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or…
For in-state travel occurring August 1 and after, there will be two options for submitting your Concur Expense report. Option 1: In-State GSA Reimbursement In accordance with the Code of Alabama 36-7-21, prior approval must be obtained from the supervisor of the traveler for in-state travel seeking GSA per diem reimbursement. A record of this…
Concur Request should be used to notify appropriate parties of international travel. All UA related international travel for faculty and staff must be submitted using the Concur Request Module as an International Travel Request. The International Travel Request should be submitted prior to booking travel in order to provide notification to applicable departments on campus.…
As a result of a change in the statute, effective August 1, UA will be making changes to the in-state travel policy. UA employees traveling within the State of Alabama will be reimbursed GSA per diem to cover their meals and incidental expenses. The GSA per diem will replace the in-state per diem UA currently…
To avoid tax consequences on expense reimbursements, University employees should remember the 60-Day Rule: Expense reports for out-of-pocket expenses must be submitted within 60 days from the date the expense was incurred (in the case of travel, within 60 days from end of trip). Per federal tax regulations, expenses submitted after 60 days will be reported…
Please remember that due to the availability of local carriers in various countries and locations, international airfare bookings are exempt from the Concur booking requirement. These bookings must still be paid for with a UA P-Card. Travelers do not need to reach out to Accounts Payable for prior approval of international bookings outside of the…
UA has partnered with Cadence Bank and Dash Solutions to provide departments with a flexible solution for purchasing and providing virtual or plastic gift cards to recipients. These gift cards can be loaded and unloaded with any value and provided to departments for various needs. Gift cards may be allowed in situations where it is…
As a reminder, if a department wishes to pay an amount towards relocation costs for a new hire, this will be paid as a taxable moving allowance. There are two options for the timing of moving allowance payments: Prior to Employment Start Date: If the moving allowance is paid in advance of the employment start date,…
