While the P-Card is the recommended form of payment for most purchases across campus, there are a few items that should not be paid with the P-Card. P-Card Services regularly maintains the Unauthorized/Prohibited Expenses webpage. For example, medications, including Tylenol, Advil, Aleve, allergy medications, etc., are not allowed to be paid with the P-Card. If you have…
Two new expense types have been added to the P-Card Non-Travel Policy in Concur Expense for use when reconciling gifts, gift cards, prizes, and awards. Please use these expense types going forward so that the expenses can be appropriately reviewed. 781311 – Awards Monetary – Gift Cards 781312 – Awards Nonmonetary-Gift/Prize/Award
When booking travel, please remember that domestic airfare is required to be booked through Concur. All domestic airfare bookings must be charged to a UA P-Card. International airfare bookings may be booked externally if necessary. When booked externally, the UA P-Card continues to be the required method of payment. Domestic airfare bookings have been mandated…
Did you know a UA-issued check could be unusable if mailed internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn on…
When submitting stipends through Concur Invoice, please ensure all required backup documentation is attached, and the correct vendor is selected for payment. Required information includes, but is not limited to, the recipient’s name, vendor code, address, and stipend letter/documentation. Attaching the correct and appropriate information will allow for faster payment processing.
P-Card Services is pleased to announce the hiring of two new team members – Anna Carlsson and Ashley Bumgardner. Anna is an Accounting Assistant II who audits P-Card Non-Travel expense reports, and Ashley is the P-Card Manager. Amber Shaffer has also been promoted to P-Card Coordinator and is available to help with card maintenance and…
While the P-Card is the recommended form of payment for most purchases across campus, there are a few items that should not be paid with the P-Card. P-Card Services regularly maintains the Unauthorized/Prohibited Expenses webpage. For example, medications, including Tylenol, Advil, Aleve, allergy medications, etc., are not allowed to be paid with the P-Card. If you have…
UA departments who join the University Club may use the P-Card as a form of payment for the membership fee, but must allocate the expense to a foundation account. Departments can use state funds to pay for food and/or non-alcoholic beverages if it occurs as part of a University business related meal and follows the…
If a direct deposit payment is rejected, a member of the PaymentWorks fraud operations team will reach out to the vendor on behalf of The University of Alabama to validate the banking information that was provided at the time of registration. PaymentWorks will contact the vendor via email and/or telephone to verbally validate this information.…
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the p-card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or…
