NOTE: This document is intended as a guide, and as such, the items listed below are not intended to be an all-inclusive list. The absence of a specific expense from this page does not imply that it is an appropriate or allowable use of University funds. All expenditures must comply with University Spending Policy, Travel Policy, Purchasing Policies, Bid Guidelines, and any other applicable University policies and procedures. It is the responsibility of the cardholder, traveler, and approving authority to ensure that expenditures are allowable under University policy. When in doubt, consult the applicable policy or contact the appropriate University office for guidance before making a purchase.
- Agreements or Contracts – Must be reviewed and approved by Contract Management.
- Alabama State Sales Tax
- Alcoholic Beverages – Set Up fees, Bartenders, Corkage Fees, etc.
- Bus Charters – Contact the Purchasing Department.
- Cash Advances & Cash Refunds
- Cellular Phone & Service – See Wireless Communication Stipend Policy.
- Coffee, Cream, Sugar, Soft drinks, Cups, Napkins, etc. – Prohibited unless covered by UA Spending Policy.
- Computers NOT available on UA contract
- Consulting or Contract Employee Services
- Construction or Remodeling
- Contributions/Donations
- Decorations and Party Supplies
- Entertainment and Related Expenses – Related to an employee’s retirement reception, gift, etc. are NOT allowable.
- Finance Charges
- Gasoline (Motor Fuel)
- Insurance
- Leases/Rentals – Land or Property.
- Legal Services
- Maintenance or Service Agreements – Must be reviewed and approved by Contract Management.
- Money Orders
- Party/Holiday Decorations and Supplies
- Personal Expenses/Purchase, including but not limited to in-ear headphones, heaters, fans, and decorations for personal offices.
- Personal Meals while in Travel Status
- Relocation Expenses
- Royalties
- Software License Agreements requiring a UA signature
- Split Purchases – To avoid the single purchase limit unless the items are available on University contracts. A “split purchase” includes any action taken to “work around” or “bypass” the single transaction limits set on P-Cards. The splitting of purchases will not be tolerated and may result in revocation of your card.
- Telephone & Equipment Service
- Temporary Labor Services