NOTE: This document is intended as a guide. You must consult University Spending Policy, Travel Policy, Purchasing Policies and Bid Guidelines to ensure the proper expenditure of funds.
- Agreements or Contracts – Must be reviewed and approved by Contract Management.
- Alabama State Sales Tax
- Alcoholic Beverages – Set Up fees, Bartenders, Corkage Fees, etc.
- Bus Charters – Contact the Purchasing Department.
- Cash Advances & Cash Refunds
- Cellular Phone & Service – See Wireless Communication Stipend Policy.
- Coffee, Cream, Sugar, Soft drinks, Cups, Napkins, etc. – Prohibited unless covered by UA Spending Policy.
- Computers NOT available on UA contract
- Consulting or Contract Employee Services
- Construction or Remodeling
- Contributions/Donations
- Decorations and Party Supplies
- Entertainment and Related Expenses – Related to an employee’s retirement reception, gift, etc. are NOT allowable.
- Finance Charges
- Gasoline (Motor Fuel)
- Insurance
- Leases/Rentals – Land or Property.
- Legal Services
- Maintenance or Service Agreements – Must be reviewed and approved by Contract Management.
- Medications – Tylenol, Advil, Aleve, allergy medications, etc.
- Money Orders
- Party/Holiday Decorations and Supplies
- Personal Expenses/Purchase
- Personal Meals while in Travel Status
- Relocation Expenses
- Royalties
- Software License Agreements requiring a UA signature
- Split Purchases – To avoid the single purchase limit unless the items are available on University contracts. A “split purchase” includes any action taken to “work around” or “bypass” the single transaction limits set on P-Cards. The splitting of purchases will not be tolerated and may result in revocation of your card.
- Telephone & Equipment Service
- Temporary Labor Services