It is the responsibility of the cardholder to ensure that all transactions are reconciled, submitted, approved by all approvers (Supervisor and Budgetary approvers and Contract and Grant or Financial Accounting, if needed) and received in the queue of Procurement Services by 5 pm on the 25th of the month following the cycle end date. Sometimes, this date falls on a weekend holiday or needs to be extended or moved up. Below, you will find the due date for p-card transactions for each cycle.
All dates are Posted Dates unless otherwise specified.
| Posting Data Range | Due Date at 5pm | Suspension Date |
|---|---|---|
| April 26 through May 25 | 6/25/2025 | 6/26/2025 |
| August 26 through September 30 | 10/6/2025* | 10/8/2025* |
| August 26th through September 30th | 10/4/2024** | 10/7/2024** |
| December 26 through January 25 | 2/25/2025 | 2/26/2025 |
| February 26 through March 25 | 4/25/2025 | 4/28/2025 |
| January 26 through February 25 | 3/25/2025 | 3/26/2025 |
| July 26 through August 25 | 9/25/2025 | 9/26/2025 |
| July 26th through August 25th | 9/25/2024 | 9/26/2024 |
| June 26 through July 25 | 8/25/2025 | 8/26/2025 |
| March 26 through April 25 | 5/27/2025 | 5/28/2025 |
| May 26 through June 25 | 7/25/2025 | 7/28/2025 |
| November 26 through December 25 | 1/27/2025 | 1/28/2025 |
| October 1 through October 25 | 11/25/2024 | 11/26/2024 |
| Due Date at 5 pm | 1/9/2025 | 1/10/2025 |
**All transactions with a Transaction (or Purchase) date of September 30th or prior will be due early due to fiscal year-end processing timelines. More information about reconciling deadlines will be provided at a later date.