Sponsorships require prior approval from the Director of Accounts Payable to determine the purpose of the sponsored entity and if a beneficial relationship can exist between the University and the sponsored entity or event. Sponsorship requests should now be submitted through the Branding & Licensing Form. By selecting “Sponsorship/Conference,” the request will route to the…
Gift card signature sheet due dates are assigned when physical gift cards are distributed. Please submit these completed signature sheets to Accounts Payable by the assigned due date. Ensure the control number, located at the top right of the signature sheet, matches the control number on the yellow label on the back of the gift…
You can create a car mileage expense using the Mileage Calculator link in Concur Expense. With the expense report open, click on the Add Expense button and select the Vehicle Mileage Expense Type. The mileage form will open with the required and optional fields displayed, including the Mileage Calculator link. Complete all required and optional fields…
The PCard is the preferred method of payment for parking fees. When you are traveling to a meeting and/or conference and must pay for self-parking, please remember to use your PCard. By using your PCard to pay for parking fees, you will not need to pay out of pocket and seek reimbursement. Please see the UA…
All transactions with a Post Date of February 25, 2025, or prior are due in Procurement Services (Approved & In Accounting Review status) by 5 pm on Tuesday, March 25, 2025.
Clickthrough Agreements, also known as Clickwrap, Click-Accept, and Click-To-Sign Agreements, are online contracts that users agree to by clicking a button or checking a box. The process of signing is replaced by the action of clicking. There is an increasing trend among vendors who require contracts to be “accepted” online instead of using electronic signatures. If…
Departments may purchase their own Sam’s Club Membership for departmental use only. Memberships should be set up as tax-exempt, include your @ua.edu e-mail address, and be established through the Sam’s Club Membership Service Desk. All Sam’s Club purchases should be paid for with the UA Purchasing Card. UA Tax Exempt information can be found on…
Gift card signature sheets must be filled out in their entirety to be accepted as complete. It is the custodian’s responsibility to ensure this is done correctly. This includes the control number listed on the back of the gift card on the yellow label. This number must always be included on the gift card signature…
Concur allows users to set up delegates for Travel, Request, Expense, and Invoice Modules. Delegates are employees who are allowed to perform work on behalf of others. You can add a delegate to your Concur user profile and assign the delegate certain permissions. By assigning certain permissions, you are enabling the delegate to perform specific…
The IRS has announced an increase in the standard mileage rate for 2025. Effective January 1, 2025, the mileage rate paid to persons traveling in privately owned vehicles on official business for the state will be 70 cents per mile (up 3 cents from 2024). The updated mileage rate is available in Concur and on…
